Medical Administrative Assistant
Admin backlogs slow down every part of a practice. Get a certified, EHR-trained remote medical administrative assistant or virtual office assistant keeping your back office running in 14 days.
Practice-Ready Onboarding
Vetted from top 3% of global healthcare talent.
Trained on your EHR (Epic, Athena, eClinicalWorks) and back-office workflows before placement.
Managing records, documents, scheduling support and admin queues from day one.
142 Talent Profiles Live
Scope of work
Every function your practice needs, handled remotely within your EHR on your schedule.
Organises, updates and maintains accurate patient records in your EHR.
Prepares, processes and files clinical and administrative documents.
Assists with appointment scheduling and provider calendar management.
Handles referral and prior auth documentation to keep care moving.
Assists with eligibility checks and insurance documentation prep.
Compiles operational and clinical reports for practice leadership.
Processes patient record release requests in line with HIPAA standards.
Manages letters, faxes and communications on behalf of providers.
Keeps administrative EHR fields accurate and up to date.
No CVs from a database. Certified remote medical administrative assistants matched to your practice, your EHR and your hours.
Trained top talent
Four things that shift the moment a remote medical administrative assistant starts working your back office.
Records Accuracy
No backlogs building in the background.
Staff Relief
Your team stays focused on care while admin is managed remotely.
Compliance Confidence
Nothing falls through the cracks.
Provider Time
Providers reclaim hours previously lost to back-office tasks.
Compare
Most providers give you a trained VA. We give you a compliant, office-based, credentialed hire inside a HIPAA-certified infrastructure.
Why us
Structural advantages that show up in your operations from day one.
Verified compliance that you can trust.
Secure, supervised facilities for talent.
Platform-trained before their first day.
BAA in place before first patient contact.
Replace at no cost if it doesn't work.
Consistent staff for smooth practice flow.
How it works
A straightforward process with no back-and-forth. Tell us what you need, we handle the rest.
Share your role, specialty and EHR. We scope the placement.
Vetted, certified candidates surfaced from our talent pool.
Review shortlisted talent on your schedule. No fees until you say yes.
EHR-ready, working your hours. Compliance and HR handled.
FAQ
A remote medical administrative assistant manages back-office functions from a secure, supervised facility. Tasks include patient records management, document processing, scheduling support, referral and auth paperwork, reporting, medical records requests and EHR administrative updates.
They are the same role in an independent practice. Both titles describe the same back-office administrative function. At Outsentia Health we place for both under one process.
Yes. Every Outsentia Health placement operates within a HIPAA-certified, SOC 2 compliant infrastructure from a supervised office facility. A BAA is signed before your hire accesses any patient data.
Our remote medical administrative assistants are trained on Athenahealth, eClinicalWorks, Epic, Tebra and AdvancedMD. If your EHR is not listed, confirm during your demo.
Most placements are deployed within 14 days. Shortlist by day 3, interview by day 7, live by day 14.
Practices typically save 70% compared to a full-time in-house admin hire. No setup fees, no placement fees, no payment until you hire.
We replace them at $0 cost. No additional fees, no delays. Your admin coverage continues without interruption.
Book a demo
No setup fees. No placement fees. No payment until you hire. A certified, EHR-trained remote medical administrative assistant deployed in 14 days.