Referral Coordinator
Referrals that go untracked are patients who never return. Get a certified, EHR-trained remote referral coordinator managing every referral from submission to specialist visit in 14 days.
Practice-Ready Onboarding
Vetted from top 3% of global healthcare talent.
Trained on your EHR (Epic, Athena, eClinicalWorks) and referral workflows before placement.
Submitting referrals, tracking status and coordinating specialist appointments from day one.
142 Talent Profiles Live
Scope of work
Every function your practice needs, handled remotely within your EHR on your schedule.
Sends referrals to specialists and facilities on your behalf.
Receives, logs and actions all inbound referrals promptly.
Follows every referral through to confirmed completion.
Obtains auth before specialist appointments are scheduled.
Books appointments with referred providers on the patient's behalf.
Sends relevant records to receiving providers securely.
Keeps patients informed of referral progress and next steps.
Confirms patients attended specialist visits as referred.
Documents all referral activity and outcomes in your EHR.
No CVs from a database. Certified remote medical receptionists matched to your practice, your EHR and your hours.
Trained top talent
Four things that shift the moment a remote referral coordinator takes over your referral queue.
Referral Completion
Every outgoing and incoming referral followed through to a confirmed outcome.
Patient Follow-Through
Status updates and follow-up keep patients moving through their care plan.
Authorization Coverage
Referrals scheduled only after authorization is confirmed and documented.
Care Continuity
Relevant records routed to receiving providers ahead of every visit.
Compare
Most providers give you a trained VA. We give you a compliant, office-based, credentialed hire inside a HIPAA-certified infrastructure.
Why us
Structural advantages that show up in your operations from day one.
Verified compliance that you can trust.
Secure, supervised facilities for talent.
Platform-trained before their first day.
BAA in place before first patient contact.
Replace at no cost if it doesn't work.
Consistent staff for smooth practice flow.
How it works
A straightforward process with no back-and-forth. Tell us what you need, we handle the rest.
Share your role, specialty and EHR. We scope the placement.
Vetted, certified candidates surfaced from our talent pool.
Review shortlisted talent on your schedule. No fees until you say yes.
EHR-ready, working your hours. Compliance and HR handled.
FAQ
A remote referral coordinator manages all inbound and outbound referrals from a secure, supervised facility. Tasks include referral submission, status tracking, authorization, specialist appointment scheduling, medical records transfer and EHR documentation.
Yes. Every Outsentia Health placement operates within a HIPAA-certified, SOC 2 compliant infrastructure from a supervised office facility. A BAA is signed before your hire accesses any patient data.
Our remote referral coordinators are trained on Athenahealth, eClinicalWorks, Epic, Tebra and AdvancedMD. If your EHR is not listed, confirm during your demo.
Most placements are deployed within 14 days. Shortlist by day 3, interview by day 7, live by day 14.
Practices typically save 70% compared to a full-time in-house hire. No setup fees, no placement fees, no payment until you hire.
We replace them at $0 cost. No additional fees, no delays. Your referral coverage continues without interruption.
Book a demo
No setup fees. No placement fees. No payment until you hire. A certified, EHR-trained remote referral coordinator deployed in 14 days.